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Document Management System |
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Frequently Asked Questions
1. What is Document Management System?
1. What is Document Management System?Document Management System is a web application used to manage the documents in an enterprise. Users can create directories and documents, checkout and check-in the documents, delete and move the documents around. This provides the features to see all the versions of the documents and donwload the required one and distribute the documents around by simply passing the URLs. This provides the security based on two roles USER and ADMIN. Users with ADMIN role can do the following actions additional to users with USER role.
Application properties file "application.properties" can be found in the WAR file at the location WEB-INF/classes/org/jmonks/dms. This will have many properties to configure the application to your needs. Top 2. Where can we deploy this application?
This application can be deployed in any servlet container like Tomcat, etc., The binary version
of downloadable contain the WAR (dms.war) file, which can be directly deployed into the servlet container.
3. How to distribute the documents?
Once system is in place, we can distribute the documents by simply passing the URLs around.
URLs can be obtained from the address bar of the browser or properties of the hyperlink
(right click on link and select properties) in the web page.
4. How to recover the deleted documents?
Deleted documents can be recovered from the repository by users with ADMIN role within the
number of days specified in configuration.
5. What is the difference between delete and remove?
6. How deleted documents will be removed from repository?
There will be a process run periodically (once per day) which cleanup (remove deleted documents) the repository.
It check for the deleted documents and past the number of days specificed in the configuration for the cleanup.
Before this process picks up that documet, user with ADMIN role can recover it.
7. How to configure the number of days the delete document should stay in repository?
The number of days delete documents can stay in repository can be configured through a property called "dms.delete.interval" in "application.properties" file.
This decides, how many days a deleted document should stay in repository. The value specified here will
be in number of days. The default number of days would be 7.
8. How can we take out the "Logout" link from menus?
The "Logout" link is configurable through the property "logout.link" in "application.properties" file.
By default application is configured to show Logout link by setting the value to "true". If we would like to
take it out, we can set the value to "false".
9. What is debugging? How to disable it?
When an error occured in the system, application will show generic error message to the user.
If debugging is enabled, the same page print out all the details related to that error in tabular
format on the error page. This information will be useful in identifying the problem some times.
By default debugging is enabled. This can be disabled by setting the property "enable.debug" to false.
10. How to change the repository location?
The default implementation of the reposiotry is done through flat files. When application
started, the repository will be created at the path (location) specified by the property "dms.repository.path"
in "application.properties" file. The default path specified will be "/repository". If is not exists,
application tries to create this directory and setup the repository. It if couldn't create this directory,
it will try to create a directory "repository" at the path specified by "user.home" and setup the repository.
Top 11. How to change the logo and name of the application?
The logo, header and footer shown throughout the application is configurable through the different properies in "application.properties" file.
We can change the values of these properties, however we like.
12. What are the actions available on the documents?Once user creates a document in the repository, application would show different options to do differnt actions on the document. Following is the list of actions can be done on existing document.
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